Garlic City Car Show Vendor Application

2024 Garlic City Car Show Vendor Application
All vendor applications are subject to approval prior to final confirmation. Pricing based on 10x10 booth space. If additional space is needed, pricing may increase. Members of the Gilroy Chamber of Commerce receive a $50 discount.

Vendor Type

Arts & Craft Vendor: All work submitted must be handmade or 50% embellished in the United States by the applicant using his or her own original, creative and artistic designs. ($150 10x10; $100 corner add-on; $25 electrical).

Marketplace/Commercial/Non-Profit: Choose this option if you are promoting a business, are a non-profit, selling anything that is retail, buy & sell or a mixture of retail/Arts & Crafts. ($150 10x10; $100 corner add-on; $25 electrical).

Pre-Packaged Food Vendor: Choose this option if you will be serving food that is prepared and prepackaged in advance – manufactured or processed. ($150 10x10; $100 corner add-on; $25 electrical).*

Food Vendor: Choose this option if you will be preparing food and/or specialty beverages/desserts onsite. This does not include food trucks. ($250 10x10; $500 10x20; $650 10x30; $100 corner add-on; $25-$75 electrical).*

Food Trucks: Choose this option if you are operating out of a food truck. Additional health department fees may apply if you are not licensed in Santa Clara County. ($300, $500 if longer than 16 ft.)

**Food Vendors must complete DEH Temporary Food Facility Application and attach to the Chamber application with separate Check payable to DEH for application fees. Please visit DEH website http:/www.sccgov.org and type “temporary events” in search box.
Please provide certificate of liability insurance listing the Gilroy Chamber of Commerce as the certificate holder.
Please submit application and payment by May 1, 2024. Late applications received until May 28 will have an additional fee of $50. No refunds policy.
  • No applications will be accepted after May 28. Cancellations prior to May 28 can receive arefund, minus $100 processing fee.
  • Must be set up by 9:30 am, no exceptions.
  • Breakdown time is 4:00 pm
  • Booth spaces are 10’ x 10’ unless otherwise arranged. If more room is required, fee will beadjusted. We do not supply booth, tables, chairs, etc.

Applicant Information

Electrical Information Section

Please list all electrical equipment to be used during this event. Each booth will be inspected during the day and any equipment not listed must be removed from the booth or the booth will be closed. No voice amplification equipment such as bullhorns or loud speakers will be permitted. Because of limited access to power sources on the streets downtown, vendors must supply enough cord to reach the source we provide. Your UL Approved cord can be NO SMALLER THAN 3 WIRE #12 AND OF THE “U” GROUND TYPE.
Only 110v power will be available.

General Vendor Information

  • Vendor is provided a 10x10 SPACE ONLY, unless otherwise arranged. You are required to bring your own display, table, chairs, etc., to fit a 10X10 space. Tables and chairs are not available to borrow or rent from the organizer. Please make arrangements to provide your own. You must stay within your assigned area. The Gilroy Chamber of Commerce reserves the right to locate vendor booths according to the needs of the car show.
  • No handing out flyers outside your booth. All displays, merchandise and staff must stay within your 10x10 space. Sandwich boards and merchandise outside your booth will NOT be tolerated.Sidewalks must remain open and clear at all times. Multiple warnings will result in eviction without refund.
  • Displays or sales of political material are NOT allowed.
  • Booth sharing is NOT allowed.
  • Electrical service is available only during car show hours and not available in all locations. If you sign up for electrical, you will be given an approved electrical tag to attach to your extension cord. This will affect booth location.
  • Each vendor is responsible for securing their own booth. The Gilroy Chamber of Commerce is not responsible for any loss or theft incurred by any vendor.
  • Access to your booth will be available on Saturday morning at 5 am for set up. Streets do not close until 4:30 am. Vendors are encouraged to put up signs, decorate and move in large items and tables first. Vehicles will not be allowed into the event area after 7:30 am. If you set up in the wrong booth space you will be asked to move. If you are not available to move your booth, Gilroy Chamber management has the right to move your booth and is not responsible for any damage.
  • Vendors are responsible for removing their own trash from their area and may not use Car Show trash receptacles used by the public for its disposal.
  • The Gilroy Chamber of Commerce has the right to prohibit and/or evict (without refund or assumption of liability for lost sales or expenses) any presentation or person who is in any manner deemed offensive or unprofessional or not following these rules.
  • All vendors agree to participate for the entire event and understand that tear down before 4 pm is not allowed for any reason.
  • Gilroy can be windy, so please be prepared. All tents must be weighted. The vendor will be held liable in the event that their display causes damage to the display or work of another vendor or event site property or if anyone is injured due to your negligence.

Sales Permit

The vendor is responsible for obtaining a current and valid sales permit prior to the event. Only public education institutions are exempt. This is not negotiable. If you do not have a sellers/temporary sellers permit, please click on California Dept of Tax & Fee Administrtation to apply for your permit.

Hold Harmless

This event is held rain or shine and no space fees or vendor expenses will be refunded should an emergency of any nature arise prior to the opening time or during the event that would prevent or cancel its production. In consideration for being allowed to attend and participate in the 24th Annual Garlic City Car Show on Saturday, June 15, 2024 vendor agrees to protect, defend and hold harmless the Gilroy Chamber of Commerce and their respective elective or appointed boards, officers, agents, and contract employees from any and all claims, liabilities, expenses, or damages of any nature, including reasonable attorney’s fees, to the extent such claims, liabilities, expenses, or damages arise out of the participation by the Gilroy Chamber of Commerce, its agents, officers, employees, subcontractors, or independent contractors, at the car show. Gilroy Chamber of Commerce has the right to alter the car show layout to accommodate the safety of the show and attendees. In consideration of your acceptance of this entry, I, intending to be legally bound, do hereby for myself and my heirs, executors, and administrators, waive and release any and all rights and claims or damages I may accrue against the persons and organizations affiliated with the Garlic City Car Show for any and all injuries that may be suffered by me at or enroute to and from the event.

I have read and understand the terms & conditions and instructions, as outlined in the Vendor Information and Application and agree to abide by them.

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